Notarization of a Private Document (Affidavits, Powers of Attorney, Deeds etc.)

The Consulate, through its Consular Officers, can notarize documents signed by individuals that will be used or presented in the Philippines. The notarized document will have a covering page (“ACKNOWLEDGMENT”) with the gold eyelet and seal. PERSONAL APPEARANCE OF THE SIGNATORY OR SIGNATORIES IS A REQUIREMENT FOR CONSULAR NOTARIZATION.

  • If you have a document  notarized or issued by a Federal, State, County, City, University, School Official outside this Consulate’s jurisdiction, please check here or here the consulate having jurisdiction to authenticate your document.
  • If you live or in the area near San Diego California, then you can have your signed documents notarized with gold seal by the Philippine Honorary Consul in San Diego[click here for the Philippine Honorary Consul’s San Diego address ]

 

  • The Consular Officer reserves the right to refuse serving clients who fail to observe proper office decorum and health standards.

 

PROCEDURE

Before going to the Consulate, do the following:

  1. Set up an appointment here.
  2. Completely fill up and sign the number of forms you need notarized. Sample forms can be found here.  You can create your own form or fill-up the form required by the Philippine agency/institution for you to comply.
  3. Make sure you have needed number of original documents that you want notarized and a photocopy of that document. For example, you need a Special Power of Attorney and a Deed of Sale notarized. Each original document to be notarized must have a photocopy.
  4. Photocopy also your valid identification card (examples: driver’s license, state identification card or passport) that shows the same full name and signature in your documents. Every original document to be notarized and its photocopy must have a photocopy of your valid identification card. Same instructions if there are other signatories going with you to the Consulate. For example, you need a Special Power of Attorney and Deed of Sale to be notarized and there are three (3) signatories. Both the documents to be notarized will have their photocopies; both the documents to be notarized and their copies must have photocopies of each of the signatories valid identification cards.
  5. Bring your own pens.
  6. Bring your own United States Postal Service (USPS) Priority Mail/Priority Mail Express Envelope. The USPS Priority Mail Envelope has to be self-addressed, postage prepaid and with USPS Tracking. To compute the amount of postage for a USPS Flat Rate Envelope, check hereThe Consulate shall not assume any responsibility for passports/documents mailed through USPS

When you are arrive at the Consulate after pre-checking at the Consulate waiting area at the lobby:

  1. Take the elevator to the 5th floor.
  2. Line up and wait until your turn to proceed to the Hall Officer
  3. When you reach the Hall Officer, the latter upon an initial check, will give your ticket number.
  4. Once your ticket number is called, proceed to Notarial Window with your original documents, valid identification card/s (examples: driver’s license, state identification card or passport) that shows the same full name and signature in your documents and photocopies of your documents and your valid identification card that shows the same full name and signature in your documents.
  5. Processor will instruct you to go to the cashier to pay the acknowledgment fee $25 per original notarized document in cash, cashier’s check or US Postal Money Order payable to the Philippine Consulate General Los Angeles only. For example, one original notarized Special Power of Attorney and one  original notarized Deed of Donation will cost a total of $50.
  6. After receiving your official receipt, you can exit the Consulate and track your documents 24 hours later by entering your USPS tracking number here: