Notarization of a Private Document (Affidavits, Powers of Attorney, Deeds etc.)

The Consulate, through its Consular Officers, can notarize documents signed by individuals that will be used or presented in the Philippines. The notarized document will have a covering page (“ACKNOWLEDGMENT”) with the red ribbon and seal. PERSONAL APPEARANCE OF THE SIGNATORY OR SIGNATORIES IS A REQUIREMENT FOR CONSULAR NOTARIZATION.

  • If you have a document  notarized or issued by a Federal, State, County, City, University, School Official outside this Consulate’s jurisdiction, please check here or here the consulate having jurisdiction to authenticate your document.
  • If you live or in the area near San Diego California or Dallas Texas, then you can have your signed documents notarized with red ribbon and seal by the Philippine Honorary Consuls there [click here for their details ]
  • If you cannot go and personally appear before the Consulate or the Honorary Consuls in Dallas and San Diego, you can also go to the nearest Consulate accredited notary public [ see list here] and follow instrutions for authentication [read here]

 

PROCEDURE

Before going to the Consulate,  do the following:

  1. Completely fill up and sign the number of forms you need notarized. Sample forms can be found here.  You can create your own form or fill-up the form required by the Philippine agency/institution for you to comply.
  2. Make sure you have needed number of original documents that you want notarized and a photocopy of that document. For example, you need a Special Power of Attorney and a Deed of Sale notarized. Each document will need a photocopy of each.
  3. Photocopy also your valid identification card (examples: driver’s license, state identification card or passport) that shows the same full name and signature in your documents. For example, you need a Special Power of Attorney and Deed of Sale. Each document will each need a photocopy of your valid identification card.

When you arrive at the Consulate:

  1. Line up and wait until your turn to proceed to the Hall Officer
  2. When you reach the Hall Officer, the latter upon an initial check, will give your ticket number.
  3. Once your ticket number is called, proceed to Notarial Window with your original documents, valid identification card (examples: driver’s license, state identification card or passport) that shows the same full name and signature in your documents and photocopies of your documents and your valid identification card that shows the same full name and signature in your documents.
  4. Processor will instruct you to go to the cashier to pay the acknowledgment fee $25 per original notarized document in cash, cashier’s check or US Postal Money Order payable to the Philippine Consulate General Los Angeles only. For example, one original notarized Special Power of Attorney and one one original notarized Deed of Donation will cost a total of $50.
  5. We process from 9am to 3pm, Mondays to Fridays except holidays. If we receive your payment before 12 noon, you can come back to pick it up from 3 pm to 5pm same working day; otherwise pick it up from 3 pm to 5pm next business day. Bring your Official Receipt.
  • If you cannot personally pick up your document, your representative must bring the original receipt along with a signed authorization letter, a photocopy of your valid identification card. We impose a No Official Receipt, No Document Release Policy whether you or your representative picks it up.
  • Bring your own or use the USPS Priority Mail Flat Rate Envelope (or Box if you have really thick documents)  that is self-addressed and postage prepaid as the return envelope when you want the documents mailed. Check the USPS webpage about priority mail here: USPS PRIORITY MAIL WEBPAGE Provided that you comply with requirements, it may take 5 to 7 working days for you to receive your documents depending on when the USPS or Courier service sends out the documents.
  • Philippine Consulate General shall not assume any responsibility for documents which have been mailed through the U.S. Postal Service or Courier Service

CONSULAR NOTARIZATION INFOGRAPHIC