Authentication of a Public Document

The Consulate can authenticate the signatures on public documents  such as documents notarized by a Consulate accredited notary public or signed by a Federal, State, County, City, University, School Official within its jurisdiction [check this Consulate’s jurisdiction here]. The authenticated document, with its covering page (“AUTHENTICATION”) marked with the red ribbon and seal, can be used or presented in the Philippines.

  • If you have a document  notarized or issued by a Federal, State, County, City, University, School Official outside this Consulate’s jurisdiction, please check here or here the consulate having jurisdiction to authenticate your document.

a. Sending the public document to the Consulate by Mail or Courier:

  • If you live or in the area near San Diego California or Dallas Texas, then you can have your public document authenticated with red ribbon and seal by the Philippine Honorary Consuls there provided that the public document is notarized by a Consulate accredited notary public or signed by a Federal, State, County, City, University, School Official within their respective jurisdictions   [click here for their details ]
  • For document issued by or signed by a Federal, State, County, City, University, School Official within this Consulate’s jurisdiction [check this Consulate’ jurisdiction here]:
  1. The original document and its photocopy. For every unique original document you need to have photocopies of each. For example, the originals of the Marriage Certificate and Birth Certificate  will need each one photocopy.
  2. If the document is a School or University Transcript, then the transcript must be in an unopened envelope sealed by the School or University.
  3. Payment of $25 per original document in cashier’s check or US Postal Money Order payable to the Philippine Consulate General Los Angeles only. For example, the Marriage Certificate and Birth Certificate both originals issued by the Los Angeles County will cost a total of $50.
  4. USPS Priority Mail Flat Rate Envelope (size: legal or 12-1/2″ x 9-1/2″)  that is self-addressed and postage prepaid as the return envelope.
  • For documents notarized by any notary public within this Consulate’s jurisdiction [check this Consulate’s jurisdiction here]:
  1. Check first if that notary is still an active notary by going to these official websites for California (you need to download the ZIP file) , Texas (if you don’t know anyone, just type in the county where you live) and Arizona (scroll down which county if you don’t know any notary). For the States of Nevada and New Mexico kindly  contact the following: Nevada Notary Division at 775-684-5708 or the New Mexico Notary Division at  (505)-827-3600, or (800) 477-3632. Once it has been notarized , send by mail to the Consulate [click here for address] the following:
  2. Certification by the Secretary of State or County Clerk within the Consulate’s covered areas [ check the Consulate’s jurisdiction here]   stating that the notary public who notarized your document is in good standing and a photocopy of that certification.The Certification is for each original notarized document. For example, the notarized Special Power of Attorney and notarized Deed of Donation will need each one certification and one photocopy of those certifications.
  3. The notarized document and its photocopy. For every unique original document you need to have photocopies of each. For example, the notarized Special Power of Attorney and notarized Deed of Donation will need each one photocopy.
  4. Payment of $25 per original document in cashier’s check or US Postal Money Order payable to the Philippine Consulate General Los Angeles only. For example, one original notarized Special Power of Attorney and one one original notarized Deed of Donation will cost a total of $50.
  5. USPS Priority Mail Flat Rate Envelope (size: legal or 12-1/2″ x 9-1/2″)  that is self-addressed and postage prepaid as the return envelope.
  • For documents notarized by a notary public accredited by this Consulate:
  1. kindly first check if notary is accredited by this Consulate here before having document notarized. Once it has been notarized:
  2. Send by mail to the Consulate office and mailing address [click here for address] the following:
  • notarized document and its photocopy. For every unique original document notarized you need to have photocopies of each. For example, the notarized Special Power of Attorney and Deed of Donation will need each one photocopy.
  • Payment of $25 per original  document in cashier’s check or US Postal Money Order payable to the Philippine Consulate General Los Angeles only. For example, one original notarized Special Power of Attorney and one one original notarized Deed of Donation will cost a total of $50.
  • USPS Priority Mail Flat Rate Envelope (size: legal or 12-1/2″ x 9-1/2″)  that is self-addressed and postage prepaid as the return envelope.

Provided that you comply with requirements, it may take 2 to 3 working days for you to receive your documents depending on when the USPS or Courier service sends out the documents.

Philippine Consulate General shall not assume responsibility for documents which have been mailed through the U.S. Postal Service or Courier Service

b. Presenting the public document before a Consular Officer

Requirements:

  1. The number of original documents that you want authenticated and a photocopy of that document. For example, the Marriage Certificate and Birth Certificate are both originals issued by the Los Angeles County each certificate will need a photocopy.
  2. Upon arrival at the Consulate, follow the instructions of the Security Officer.
  3. Proceed to the Hall Officer to get your number.
  4. Once your number is called present to the processor your original documents, and photocopies of your documents.
  5. Upon determining that you have complied with the requirements, the processor will instruct you to go to the cashier to pay  the acknowledgment fee $25 per original authenticated document in cash, cashier’s check or US Postal Money Order payable to the Philippine Consulate General Los Angeles only. For example, the Marriage Certificate and Birth Certificate both originals issued by the Los Angeles County will cost a total of $50.
  6. We process from 9am to 3pm, Mondays to Fridays except holidays. If we receive your payment before 12 noon, you can come back to pick it up from 3 pm -5pm same working day; otherwise pick it up from 3 pm – 5pm next working day.
  7. If you cannot personally pick up your document, your representative must bring a signed authorization letter with a photocopy of your valid identification card. We impose a No Official Receipt, No Document Release Policy whether you or your representative picks it up.
  8. For your ease and convenience, you can have your authenticated documents sent by mail for a minimal mailing fee of $7 in cash, cashier’s check or US Postal Money Order or USPS Priority Mail Flat Rate Envelope (size: legal or 12-1/2″ x 9-1/2″)  that is self-addressed and postage prepaid as the return envelope as your return envelope. Provided that you comply with requirements, it may take 2 to 3 working days for you to receive your documents depending on when the USPS or Courier service sends out the documents.

Philippine Consulate General shall not assume any responsibility for documents which have been mailed through the U.S. Postal Service or Courier Service