Please take note that the consular officer may require additional documents upon assessment of the application, depending on the circumstances of the applicant’s birth, marriage or death. Factors such as citizenship, previous civil status and others may affect the status of your application. Please leave your contact details so that the consular officer or consular assistant can reach you immediately. Please email firstname.lastname@example.org for queries regarding your application.
Procedures and Requirements:
1. Four (4) original duly accomplished NEW Report of Death Form (either type written or legibly handwritten) should be executed by next of kin or the attending physician or nurse or their duly designated representative. When the death is reported before the Consulate, the Report of Death will be sworn to before a consular officer. If the Report is sent through mail, the Report of Death form must be notarized with the notary public signing AND acknowledging that the one reporting the death personally appeared before the notary public. [Click here for the NEW Report of Death Form ].
For death prior to the complete expulsion or extraction from its mother of a product of conception, irrespective of the duration of pregnancy click here for the NEW FETAL DEATH FORM.
2. The original copy of the Certificate of Death issued by the local health authorities or by the local County Registrar must be presented. The Certificate of Death should also be reproduced in quadruplicate (four copies).
3. Valid Philippine passport of the deceased must be submitted, also reproduced in quadruplicate (four copies), in order to determine Filipino citizenship. In the absence of the valid passport, any other form of identification showing Filipino citizenship such as (a) Dual Citizenship (RA 9225) Documents, (b) NSO/PSA Birth Certificate [you can apply for the birth certificate here ] with NOTARIZED affidavit of next of kin certifying that the deceased has not acquired foreign citizenship or (c) expired Philippine passport with NOTARIZED affidavit of next of kin certifying that the deceased has not acquired foreign citizenship.
4. The fee for this service is $25.00 in cash, postal money order or cashier’s check payable to the Philippine Consulate General. Personal checks, peronal money orders, ATM and credit cards are not accepted as mode of payments. Do not send payment in cash when reporting by mail.
5. Whether in person or by mail, bring your own or use the USPS Priority Mail Flat Rate Envelope (or Box if you have really thick documents) that is self-addressed and postage prepaid as the return envelope when you want the documents mailed. Check the USPS webpage about priority mail here: USPS PRIORITY MAIL WEBPAGE
Please take note of the mailing or courier tracking number since the Philippine Consulate General cannot assume responsibility for documents which have been mailed through the U.S. Postal Service or courier service.
5. Releasing Time
a. APPLICATION SUBMITTED PERSONALLY (duly accomplished application form and all requirements):
Processing Time Releasing Time
(Based on Receipt)
9:00 am – 12:00 pm 3:00pm – 5:00pm (Same Working Day)
12:01 pm – 3:00 pm 3:00 pm – 5:00pm (Next working Day)
b. APPLICATION SUBMITTED THROUGH MAIL OR COURIER – Report of Death is mailed within five (5) working days after receipt by the Consulate of the duly accomplished application form and all requirements.