Report of Birth of A Filipino Abroad

Please take note that the consular officer may require additional documents upon assessment of the application, depending on the circumstances of the applicant’s birth, marriage or death. Factors such as citizenship, previous civil status and others may affect the status of your application. Please leave your contact details so that the consular officer or consular assistant can reach you immediately. Please email registry.pcgenla@gmail.com for queries regarding your application.

Reporting Births of Children of Filipino Citizens

The Report of Birth is a declaration of the person furnishing information on the birth abroad of a Filipino child. It is important for Filipinos permanently residing abroad to promptly register with the Consulate the birth of a child in order for such a birth to be registered with the Office of the Civil Registrar General in Manila.

When a child is born abroad to parents who are both Filipino citizens or to one (1) parent who is a Filipino citizen, i.e. one who has not been naturalized as a citizen of a foreign country, the child’s birth must be immediately reported to the Philippine Embassy or Consulate which exercises jurisdiction over the place of birth. Please check here if the place of birth is within this Consulate’s jurisdiction; if not please check here .

ONLY births that happened in the following places can be registered or reported at the Philippine Consulate General, Los Angeles, CA: (1) Southern California; (2)Southern Nevada; (3) Arizona; (4) New Mexico; and (5) Texas.

Ideally, the birth must be reported to the Consulate within twelve (12) months after its occurrence. When the parents neglect to report the birth within twelve (12) months, the birth may nevertheless be recorded upon the determination of the consular officer of satisfactory evidence on the authenticity of the report. In these cases, the person who executed the report shall furnish the Consulate with an explanation surrounding the delay in reporting the birth.

Procedures and Requirements

A. By Personal Appearance at the Consulate or Consular Outreach

1. Four (4) original duly accomplished Report of Birth Forms (either type written or legibly handwritten) should be executed by any of the following:

(a) attending physician;

(b) attending nurse/midwife;

(c) Filipino parent/s;

(d) the person whose birth is being reported if over 18 years of age; or

(e) the foreign parent only if none of the above [items (a) to (d)] can execute the report.

When the birth is reported in person, the Report of Birth will be sworn to before a consular officer. [ Click here for the blank formClick here for a sample of a filled up form

2. Original and four (4) photocopies of the child’s Certificate of Birth issued by local health authorities or by the Local County Registrar must be presented.

3. Original and four (4) photocopies of the data page of the Philippine passport(s) of Filipino parent(s). In case the Filipino parent became a naturalized citizen of another country after the time of child’s birth, present Original and four (4) photocopies of the naturalization certificate and proof of Philippine citizenship (example: Philippine passport or Philippine Birth Certificate)

4.  Original and four (4) photocopies of the data page of the foreign passport or foreign driver’s license of foreign parent.

5. Original and four (4) photocopies of the father’s birth certificate.

6. Original and four (4) photocopies of the birth certificate of the mother may be requested to determine middle name of child since US birth certificates record the middle name of the child differently.

7. Original  and four (4) photocopies of the marriage certificate of parents, if applicable.

8. The fee for this service is $25.00 in cash, postal money order or cashier’s check payable to the Philippine Consulate General.

9. Additional Requirements:
a.  If the birth was reported more than 12 months after its occurrence, the person executing the report must provide a Notarized Affidavit of Delayed Registration  explaining the circumstances surrounding the delay . [click here for affidavit]
b. If parents are not married and child is to bear the father’s name, the father must execute a Notarized Affidavit of Paternity and Use of Father’s Surname. [click here for affidavit] or Affidavit to use the Surname of the Father  [click here for affidavit], otherwise father can execute an Affidavit of Acknowledgment of Paternity [click here for affidavit]
c. If parents were not married at the time of birth of the child and eventually married thereafter, a Notarized  Joint Affidavit of Legitimation must be included in the application. [click here for joint affidavit]

B. By Mail:

  • Four (4) original duly accomplished Report of Birth Forms (either type written or legibly handwritten) with the notary public signing AND acknowledging that one or both parents personally appeared before the notary public. [ Click here for the blank formClick here for a sample of a filled up form
  • Documentary requirements under numbers 2-7 above and/or 9 a-c when applicable
  • US Postal Service (USPS) Postal Money Order or Cashier’s Check pay to the order of the Philippine Consulate General Los Angeles in the amount of $25.00
  • USPS Priority Mail Flat Rate Envelope (size: legal or 12-1/2″ x 9-1/2″) that is self-addressed and postage prepaid or  a USPS Postal Money Order or Cashier’s Check pay to the order of the Philippine Consulate General Los Angeles in the amount of $7.00 to return your copy by mail.

The Consulate assumes no responsibility for any loss or damage through the mail or courier service.

10. Releasing Time

a. APPLICATION SUBMITTED PERSONALLY (duly accomplished application form and all requirements):
Processing Time                                                                     Releasing Time
(Based on Receipt)
9:00 am – 12:00 pm                                                         3:00 pm – 5:00 pm (Same Working Day)
12:01 pm – 3:00 pm                                                         3:00 pm – 5:00 pm (Next Working Day)

b. APPLICATION SUBMITTED THROUGH MAIL OR COURIER – Report of Birth is mailed within five (5) working days after receipt by the Consulate of the duly accomplished application form and all requirements.

When you receive the Report of Birth copy from the Consulate, the person whose birth was reported can also apply for a Philippine Passport as a first -time applicant by personal appearance at the Consulate [click here]