RETURN TO MAIN PAGE  |  CONSULATES IN THE U.S.
 
 
CIVIL REGISTRATION
 
1.  Reporting Births of Children of Filipino Citizens
 
2.  Recognition as a Filipino Citizen
 
3.  Reporting a Marriage Contracted Abroad
 
4.  Guidelines for Report of Death of Filipino Citizens
 
5.  Guidelines for Shipment of Remains to the Philippines
 
6.  Downloadable Forms
 

 
Reporting Births of Children of Filipino Citizens
 
  The Report of Birth is a declaration of the person furnishing information on the birth abroad of a Filipino child. It is important for Filipinos permanently residing abroad to promptly register with the Consulate the birth of a child in order for such a birth to be registered with the Office of the Civil Registrar General in Manila.  
     
  When a child is born abroad to parents who are both Filipino citizens or to one (1) parent who is a Filipino citizen, i.e. one who has not been naturalized as a citizen of a foreign country, the child's birth must be immediately reported to the Philippine Embassy or Consulate which exercises jurisdiction over the place of birth.  
     
  Ideally, the birth must be reported to the Consulate within twelve (12) months after its occurrence. When the parents neglect to report the birth within twelve (12), the birth may, nevertheless be recorded upon the determination of the consular officer of satisfactory evidence on the authenticity of the report. In these cases, the person who executed the report shall furnish the Consulate with an explanation surrounding the delay in reporting the birth.  
     
  Procedures and Requirements  
     
  1.  Four (4) original duly accomplished Report of Birth Form  should be executed by at least one of the parents or the attending physician or nurse.  When the birth is reported in person, the Report of Birth will be sworn to before a consular officer. If the Report is sent through mail, the Report of Birth Form must be notarized.  (Sample form click here).  
     
 

2.  Original copy and four (4) photocopies of the child's Certificate of Birth issued by local health authorities or by the local County Registrar must be presented.

 
     
  3.  Original copy and four (4) photocopies of the data page of the Philippine passport(s) of Filipino parent(s).  
     
  4.  Original copy and four (4) photocopies of the birth certificate of the mother may be requested to determine middle name of child since US birth certificates record the middle name of the child differently.  
     
  5.  Original copy and four (4) photocopies of the marriage certificate of parents, if applicable.  
     
  6.  The fee for this service is $25.00 in cash, postal money order or cashier's check payable to the Philippine Consulate General.  Personal checks, personal money orders.  ATM and credit cards are not accepted as mode of payments.  Do not send payment in cash when reporting by mail. An additional fee of $6.00 is required if the Report will be returned by mail.  
     
       The Consulate assumes no responsibility for any loss or damage through the mail.  
     
  6.  Additional Requirements:  
       1.  If the birth was reported late (more than 12 months after its occurence), the person executing the report must provide an Affidavit of Delayed Registration (download here) explaining the circumstances surrounding the delay   
       2.  If parents are not married and child is to bear the father's name, the father must execute and Affidavit of Peternity and Use of Father's Surname  
       3.  If parents were not married at the time of birth of the child and eventually married thereafter, a Joint Affidavit of Legitimation must be included in the application.   
     
  7.  Releasing Time  
     
    a.  APPLICATION SUBMITTED PERSONALLY (duly accomplished application form and all requirements):
     Processing Time                               Releasing Time
   (Based on Receipt)
     9:00 am  -  12:00 pm                       3:00 pm - 5:00 pm (Same Day)
     12.01 pm  -  4:00 pm                       3:00 pm - 5:00 pm (Next Day)
   
         
    b.  APPLICATION SUBMITTED THROUGH MAIL OR COURIER - Report of Birth is mailed within five (5) working days after receipt by the Consulate of the duly accomplished application form and all requirements.    
         
         
Recognition as a Filipino Citizen
         
  Under the Bureau of Immigration's Law Instruction No. RBR-99002, issued on 15 April 1999, any child born of a Filipino parent may be recognized as a Filipino citizen under existing laws. The following documents are to be submitted to the Commissioner of Immigration:  
     
  1.  Petition, in the form of a letter-request, made under oath by the Filipino parent or legally appointed guardian. A person who is 18 years old must apply in his/her own capacity.  
     
       In default of parents or a judicially appointed guardian, the following persons shall exercise substitute parental authority over the child in the order indicated:  
     
    a.  The surviving grandparent as provided in Article 214 of the Family Code;    
         
    b.  The oldest brother or sister over 21 years of age, unless unfit or disqualified; and    
         
    c.  the child's actual custodian, over 21 years of age, unless unfit or disqualified;    
     
       In case the letter-request is made by a person on behalf of any of the parents, the legally appointed guardian, or persons exercising substitute parental authority, he or she must be duly authorized through a power of attorney to file such petition.  
     
  2.  Authenticated birth certificate of the child;  
     
  3.  Birth certificate of the Filipino parent;  
     
  4.  Affidavit of Citizenship executed by the applicant's Filipino parent attesting to his/her citizenship at the time of the birth of the child;  
     
  5.  Photocopy of the child's passport, if he/she has one;  
     
  6.  Photocopy of the Filipino parent's passport, if he/she has one;  
     
  7.  Proof of Filipino citizenship of a parent at the time of birth of the child other than the parent's passport or the child's passport.  
     
    Note:  All documents issued by the foreign governments and those executed in a foreign country shall be duly authenticated by the authorized officer of the Philippine Embassy or Consulate that has jurisdiction over them.    
         
     Communications, statements, or documents executed in a language other than English or Filipino should be officially translated under the seal of the authorized officer of the appropriate foreign embassy.    
         
     Pursuant to Executive Order No. 292, the Bureau of Immigration, through its Records Section, will automatically furnish the Department of Justice an official copy of its Order of Recognition within 12 days from its date of approval. Identification Certificates shall be issued only after confirmation by the Secretary of Justice.    
     
  For more information, please contact:  
     
    Office of the Commisioner    
    Bureau of Immigration    
    Magallanes Drive, Intramuros, Manila    
    Tel. Nos. (632) 527-3261/527-3277    
    Fax No. (632) 338-4538    
    www.immigration.gov.ph    
     
     
Reporting a Marriage Contracted Outside the Philippines
     
     
  ONLY marriages contracted in the following places can be registered or reported at the Philippine Consulate General, Los Angeles, CA: (1) Southern California; (2)Southern Nevada; (3) Arizona; (4) New Mexico; and (5) Texas  
     
  For marriages outside of its jurisdiction, the Report of Marriage must be filed with the Philippine Embassy or Consulate which exercises jurisdiction over the place of marriage.  
     
  Please call (213) 637-3017 (Attn: Civil Registry Section) for further assistance or any questions.  
     
  Procedure and Requirements:  
     
  1.  Four (4) original duly accomplished Report of Marriage Contracted Abroad form, typed or printed legibly in black or blue ink, signed by both husband and wife.  Wives should indicate their maiden name as the last name.  If submitting by mail, the complete forms must be notarized.  (Sample Form click here)  
     
  2.  Covering letter (handwritten or typed), address to the Consular Section, indicating service/transaction requested and telephone number or email address for contact details.  
     
  3.  One (1) original or certified true copy and four (4) photocopies of the Marriage Certificate or Contract (original will be returned).  
     
  4.  One (1) original or certified true copy and four (4) photocopies of the Birth Certificate of the husband and the wife.  The Consular Officer reserves the right to require additional proof or documents from an applicant, to prove his/her citizenship or identify pursuant to the Philippine Passport Law (R.A. 8239) and the Foreign Service Act (R.A. 7157).  
     
  5.  Four (4) photocopies of a government-issued identification card or passport of both husband and wife.  
     
  6.  Four (4) photocopies of Philippine birth certificate of Filipino spouse.  
     
  7. Self-addressed return envelope, with appropriate stamps for express or priority mail with tracking numbers via US Postal Service, or with pre-paid mailing envelope from private courier of choice, if Report of Marriage is to be mailed back.  
     
  8.  Processing fee of $25.00 (non-refundable), payable in cash, when personally applying or postal money order or cashier's check made payable to the Philippine Consulate General.  Personal check and credit cards are not accepted.  
     
  Please note that for applicants residing in U.S. territories or other countries, applicants should enclose a treasurer's, manager's or certified check issued by a local bank that has a corresponding bank in the U.S.  (the US National Bank Association is not a correspondent bank), payable to the courier of choice, in U.S. dollars, to cover cost of mailing, and a corresponding self-addressed courier's address label.  Personal checks are not accepted.  For applicants who prefer to use FedEx, please make sure that the account number of the applicant/recipient is indicated in the airway bill as proof of payment.  
     
  Additional Requirements:  
     
  1.  If the Report of Marriage is filed after 12 months of the date of marriage, an Affidavit of Late Registration must be accomplished.   
     
  2.  For contracting parties of the marriage who were previously married, the following additional documentary requirements must be submitted:  
     
  a.  If Filipino applicant had a previous Philippine marriage annulled, an original and four (4) photocopies of the PSA-issued Annotated Marriage Certificate (which indicates the details of the annulment) and/or DFA-authenticated Judicial Decree of Annulment with Certificate of Finality.
         
    b.  If Filipino applicant is divorced and divorce was initiiated by foreign spouse, one (1) original or certified true copy and four (4) photocopies of DFA-authenticated Judicial Recognition of Foreign Divorce issued by a competent Philippine Court with Certificate of Finality.    
         
    Divorce is not recognized in the Philippines but when a divorce is validly obtained abroad by an alien spouse from his or her Filipino spouse, the Filipino spouse shall have the capacity to remarry under Philippine law.  Divorce, however, must be recognized in the Philippines courts.  The foreign divorce decree must be judicially enforced or confirmed in the Philippines by filing the proper civil action at the Regional Trial COurt in the Philippines (RTC-Phil).     
         
    For more information on Judicial Recognition of Foreign Divorce in the Philippines, please click here.    
         
    c.  If either groom or bride is widowed, one (1) original or certified true copy and four (4) photocopies of the Death Certificate of deceased spouse (Original supporting documents will be returned).    
     
   3.  Releasing Time:  
     
    a.  APPLICATION SUBMITTED PERSONALLY (duly accomplished application form and all requirements):
     Processing Time                               Releasing Time
   (Based on Receipt)
     9:00 am  -  12:00 pm                       3:00pm (Same Day)
     12.01 pm  -  4:00 pm                       3:00 pm (Next Day)   
   
         
    b.  APPLICATION SUBMITTED THROUGH MAIL OR COURIER - Report of Marriage is mailed within five (5) working days after receipt by the Consulate of the duly accomplished application form and all requirements.    
         
    Applicants may wish to enclose either a $6.00 postal money order (for applications to be mailed in within the US only) or a self-addressed return envelope, with appropriate stamps for express or priority mail with tracking numbers via US Postal Service, or with pre-paid mailing envelope from private courier of choice such as FEDEX, DHL or UPS, if Report of Marriage is to be mailed back.    
         
    Please take note of the mailing or courier tracking number since the Philippine Consulate General cannot assume responsibility for documents which have been mailed through the U.S. Postal Service or courier service.    
     
  The Philippine Consulate General will convey the Report of Marriage and annexed documents to the Philippine Statistics Authority (PSA) of the Philippines.  It takes about six (6) months for the ensuing Philippine Certificate of Marriage to be available for ordering from the PSA in the Philippines.  
     
REPORT OF DEATH OF FILIPINO CITIZENS
 
  Procedures and Requirements:  
     
  1.  Four (4) original duly accomplished Report of Death form should be executed by next of kin or the attending physician or nurse or their duly designated representative.  When the death is reported in person, the Report of Death will be sworn to before a consular officer.  If the Report is sent through mail, the Report of Death form must be notarized.  
     
  2.  The original copy of the Certificate of Death issued by the local health authorities or by the local County Registrar must be presented.  The Certificate of Death should also be reproduced in quadruplicate (four copies).  
     
  3.  A copy of the Philippine passport of the deceased must be submitted, also reproduced in quadruplicate (four copies), in order to determine Filipino citizenship.  In the absence of the passport, any other form of identification showing Filipino citizenship (Birth Certificate/State identification, etc.)  
     
  4.  The fee for this service is $25.00 in cash, postal money order or cashier's check payable to the Philippine Consulate General.  Personal checks, peronal money orders, ATM and credit cards are not accepted as mode of payments.  Do not send payment in cash when reporting my mail.  An additional fee of $6.00 is required if the Report will be returned by mail.  The Consulate assumes no responsibility for any loss or damage through the mail.  
     
  5.  Releasing Time  
     
    a.  APPLICATION SUBMITTED PERSONALLY (duly accomplished application form and all requirements):
     Processing Time                               Releasing Time
   (Based on Receipt)
     9:00 am  -  12:00 pm                       3:00 pm (Same Day)
     12.01 pm  -  4:00 pm                       3:00 pm (
Next Day)
   
         
    b.  APPLICATION SUBMITTED THROUGH MAIL OR COURIER - Report of Death is mailed within five (5) working days after receipt by the Consulate of the duly accomplished application form and all requirements.    
     
     
Guidelines for Shipment of Remains to the Philippines
 
  Procedures and Requirements:  
     
  Note:  All documents to be submitted must be one (1) original and two (2) photocopies.  
     
  1.   Four (4) original copies of the Duly accomplished Report of Death for Filipino citizens;  
     
  2.   Original copy and two (2) photocopies of Certificate of Death;  
     
  3.   Original copy and two (2) photocopies of the Burial Transit Permit;  
     
  4.  Original copy and two (2) photocopies of the Health Certificate issued by the Department of Health stating that death was not due to a contagious disease and/or that the human remains do not pose any danger to public health.  Original copy of the Health Certificate must be notarized.;  
     
  5.  Original copy and two (2) photocopies of the Mortuary Certification that the casket contains only the human remains of the deceased or Crematory Certificate that the urn contains only the ashes of the deceased (notarized).  The Certificate must state that the remains was embalmed/cremated in accordance with state or local laws;  
     
  6.  Details of transportation arrangements:  
     
    a.  Flight details;    
    b.  Address and phone number of the consignee in the Philippines;    
    c.  Address and phone number of the next-of-kin in the United States and in the Philippines;    
     
  7.  Original copy and two (2) photocopies of the Passport of the deceased or any other form of identification (Birth certificate/State Identification, etc.)  
     
  8.  Payment of US$50.00 for Philippine passport holder or US$25.00 for American passport holder.  Payment should be in cash, postal money order or cashiers' check only.  
     
  9.  Releasing Time  
     
    a.  APPLICATION SUBMITTED PERSONALLY (duly accomplished application form and all requirements):
     Processing Time                               Releasing Time
   (Based on Receipt)
     9:00 am - 12:00 pm                       3:00pm (Same Day)
     12.01 pm - 4:00 pm                       3:00 pm (Next Day)
   
         
    b.  APPLICATION SUBMITTED THROUGH MAIL OR COURIER - The Report of Death/Certification is mailed within five (5) working days after receipt by the Consulate of the duly accomplished application form and all requirements.    
     
     
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