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LEGAL REQUIREMENTS AND PROCEDURES
 

I.     Consular Notarization or Authentication

II.    Methods of Consular Notarization or Authentication

a.  Personal Appearance before the Consular Officer

b.  No Personal Appearance before the Consular Officer

III.   Solemnization of Marriage (for Filipino couples)

IV.   Requirements to Bring Pets to the Philippines

V.    Requirements for Accreditation as a Notary Public

VI.   List of Accredited Notaries Public (in PDF)

VII.  Downloadable Forms


 

CONSULAR NOTARIZATION OR AUTHENTICATION

Documents that are executed, signed or issued within the jurisdiction of the Philippine Consulate General in Los Angeles namely: Southern California, Southern Nevada, Arizona, New Mexico and Texas and intended to be used or presented in the Philippines must bear a consular notarization or authentication, as the case may be, in order for such documents to be accorded legal effect in the Philippines.

Examples of these documents are Special Powers of Attorney, General Powers of Attorney, Affidavits, Deeds, Contracts, Assignments, Letters of Patent, Articles of Incorporation, Certificates of Birth, Marriage or Death and other official documents issued by U.S. authorities within the Consulate's jurisdiction. (Click HERE to view sample forms of Special or General Powers of Attorney and Affidavits)

Method of Consular Notarization or Authentication

1.  PERSONAL APPEARANCE before the Consular Officer

The party executing the document personally appears before the Consular Officer and personally signs/executes the original document in the presence of the Consular Officer.  He/she should always submit the original (multiplied by the number of copies he wants for his needs) and in addition, provide one (1) extra copy for the Consulate's files.  He should also provide a valid identification card (with identity details and photograph) including photocopies in numbers corresponding to his requested number of documents plus one extra copy for the Consulate's files.  The fee is $25 multiplied by the corresponding number of documents/s the party wishes to obtain.

If the party/ies shall appear personally before the Consular Officer, there is no necessity that the document shall be notarized by a Notary Public, whether accredited or not.  His/their appearance is sufficient and the notarization/consularization/legalization will be performed by the Consular Officer even without the stamp or signature of a Notary Public.

Documents properly processed and paid for on or before twelve (12) noon shall be released at 4 p.m. on the same day.  Those documents paid after twelve (12) noon shall be released 1 p.m. the following day.

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2.  NO PERSONAL APPEARANCE before the Consular Officer (Two Ways)

A.  Accredited Notaries Public

If unable to appear personally before the Consular Officer at the Consulate, party may wish to personally appear before any of our accredited Notaries Public (you may consult the List of Accredited Notaries Public at www.philippineconsulatela.org which is updated monthly) near his place of residence/work.

After appearing before any accredited Notary Public, he may send the document by mail enclosing therein the original copy/ies pertaining to party’s copy/ies and providing additional copy for the Consulate’s files.  It would be appreciated if each document could be marked as either “Original” or “Consulate’s copy.”  It shall be sent in an mailing envelope addressed, as follows:

PHILIPPINE CONSULATE GENERAL

Attention: Legal Section

3600 Wilshire Blvd. Suite 500

Los Angeles CA 90010

In the mail, he should include the payment therein preferably in postal money order or cashier’s check amounting to $25 multiplied by the corresponding number of documents the party wish to obtain.  The Payee shall be indicated as Philippine Consulate General, Los Angeles.  Personal checks are not accepted.  Cash payments for mailed documents are strongly discouraged for security purposes.

He may include also a self-addressed stamped envelope (SASE) providing therein legible and complete full name and address for Consulate’s transmittal to the party after the requested document is processed.  While the Consulate may accept payment of additional $6 for mailing, it is suggested that a self-addressed stamped envelope (SASE) be submitted instead to ensure proper and complete mailing addresses and avoid incorrect or insufficient addresses being scribbled/printed by Consulate employees and further obviate misdelivered or lost documents.  The Consulate shall not be liable for wrong/incomplete full names, addresses and/or insufficient postage.  Sample of SASE is provided, hereunder:

sample_SASE

If he does not wish that the document be mailed, he may request another person to personally bring the document to the Consulate for and in his behalf and his presence would not be required.

Barring any problem including Philippine or US legal holidays and provided the requirements and procedures listed above are complied with, it usually takes two (2) to four (4) days from processing when your mailed documents will reach the party’s given address.

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B.  Any Notary Public other than those listed in Consulate’s Accredited Notaries Public

If party engages the services and personally appears before a Notary Public duly commissioned within the Consulate’s jurisdiction (namely: Southern California, Southern Nevada, Arizona, New Mexico and Texas) other than those stated in the Consulate’s List of Accredited Notaries Public and the party is unable to appear personally at the Consulate, then he or his representative should bring the notarized document for further Certification to either:

1.  The local County Clerk of Court, or

2.  The Secretary of State

of the locality or State where the Notary Public holds office for the issuance of a Certification that the Notary Public who notarized the document is a duly commissioned Notary Public of the County or State.

After obtaining the Certification from either the local County Clerk of Court or the Secretary of State, he may then send the document by mail enclosing therein the original copy/ies pertaining to the number of his copy/ies and providing one (1) additional copy for the Consulate’s files.  It would be appreciated if each document could be marked as either “Original” or “Consulate’s copy.”  It shall be sent in a mailing envelope addressed, as follows:

PHILIPPINE CONSULATE GENERAL

Attention: Legal Section

3600 Wilshire Blvd. Suite 500

Los Angeles CA 90010

If he does not wish that the document be mailed, he may request another person to personally bring the notarized and certificated document to the Consulate for and in his behalf and his presence would not be required.

In the mail, he should include the payment therein preferably in postal money order or cashier’s check amounting to $25 multiplied by the corresponding number of documents the party wish to obtain.  The Payee shall be indicated as Philippine Consulate General, Los Angeles.  Personal checks are not accepted.  Cash payments for mailed documents are strongly discouraged for security purposes.

He may include also a self-addressed stamped envelope (SASE) providing therein his legible and complete full name and address for Consulate’s transmittal to the party after the requested document is processed.  While the Consulate may accept payment of additional $6 for mailing, it is suggested that a self-addressed stamped envelope (SASE) be submitted instead to ensure proper and complete mailing addresses and avoid incorrect or insufficient addresses being scribbled/printed by Consulate employees and further obviate misdelivered or lost documents.  The Consulate shall not be liable for wrong/incomplete full names, addresses and/or insufficient postage.  Sample of SASE is provided, hereunder:

sample_SASE

Barring any problem including Philippine or US legal holidays and provided the requirements and procedures listed above are complied with, it usually takes two (2) to four (4) days from processing when mailed documents will reach the party’s given address.

It is important to note that the Philippine Consulate General in Los Angeles only performs consular notarization or authentication for documents that are issued or executed within its jurisdiction (namely: Southern California, Southern Nevada, Arizona, New Mexico and Texas).  The Consulate does not notarize or authenticate documents that are executed or issued in States or Counties which are outside its consular jurisdiction.

In addition, the Consulate does not perform notarial services for documents that are intended to be presented or submitted to non-Philippine government or private entities, such as request for the US Embassy in the Philippines to issue visa to relatives,  Affidavit of Support for U.S. immigration purposes and other documents of similar nature.

All documents presented for consular notarization or authentication must comply with the procedures and requirements set forth below to avoid unnecessary delay in the notarization/authentication process.

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